Position title: Humanitarian Project Assistant

Location: Chisinau – Caritas Moldova headquarters

Reports to: Project Coordinator

Status: Part-time (4 hours/day), flexible schedule depending on activities

Application deadline: 09.02.2026

Contract duration and type: Fixed-term contract until 31.12.2026, with possibility of extension

1. Context

Caritas Moldova is implementing a humanitarian project aimed at supporting people affected by the crisis (refugees, vulnerable people in host communities), in accordance with humanitarian principles, Sphere standards, and protection and safeguarding policies.

To support the implementation of the project, we are looking for a Project Assistant, involved 50% in coordinating activities and supporting the team.

2. Purpose of the position

The Project Assistant supports the Project Coordinator in planning, implementing, monitoring, and reporting on activities, contributing to the smooth running of the project and the achievement of the expected results.

3. Main responsibilities

• Supports the Project Coordinator in organizing and implementing daily activities;
• Participates in preparing and updating activity plans and project reports;
• Collects and organizes data for monitoring and reporting, in collaboration with the MEAL team;
• Supports the implementation of feedback and complaint mechanisms (FCRM) at project level;
• Maintains internal communication with team members, clarifying tasks and responsibilities;
• Collaborates with the Protection Officer and mobile teams to implement activities in the field, respecting the principles of protection and "Do No Harm";
• Supports the logistics of activities and the coordination of necessary resources (materials, equipment, transport, etc.);
• Participate in relevant internal and inter-institutional meetings, supporting advocacy and collaboration with local partners;
• Contribute to ensuring compliance with protection and safeguarding policies in daily activities;
• Prioritize daily tasks and organize time efficiently to ensure optimal support within the program, given the 50% involvement.
• Perform other administrative or operational tasks necessary for the successful implementation of the project, as requested by the project team.

4. Qualifications and experience

• Higher education in social sciences, management, international relations, or relevant fields;
• Minimum 1–2 years of experience in managing or implementing humanitarian or social projects;
• Experience working with refugees or vulnerable groups is an advantage;
• Knowledge of humanitarian principles, protection, and safeguarding is an advantage;
• Organizational and coordination skills;
• Ability to work under pressure and meet deadlines;
• Romanian language – fluent; English and/or Russian language – intermediate/advanced (written and spoken).

5. Skills

• Planning and organizational skills;
• Team spirit and effective communication;
• Ability to prioritize and manage multiple tasks;
• Professional ethics and respect for confidentiality;
• Attention to detail and responsibility;
• Openness to collaboration with interdisciplinary teams and external partners.

6. What we offer

• The opportunity to have a real impact on the lives of vulnerable people and contribute to protecting their rights.
• A working environment based on values such as dignity, solidarity, transparency, and accountability.
• Opportunities for learning and professional development.
• A collaborative and supportive work environment, in close cooperation with mobile teams, MEAL, and colleagues from other fields.
• Practical experience in humanitarian activities carried out in the field, in collaboration with local authorities and various relevant actors.

The candidate's file must contain:

• Updated CV.
• A cover letter describing your experience in the relevant field
• Two references who are familiar with your professional experience

The application file should be sent to hr@caritas.md, mentioning the job title in the subject line.

We thank all candidates for their interest. However, only shortlisted candidates will be contacted.

Caritas Moldova's recruitment procedures reflect our commitment to protecting vulnerable children and adults from abuse and exploitation.
Caritas is an equal opportunity employer. We are always looking for qualified, diverse, and motivated candidates to join our organization and support our work.
By applying for this position, I declare that I understand and acknowledge that Caritas staff are required to treat all people with dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. I also understand that, if selected, I will be subject to a comprehensive screening process, and my personal and/or professional references will be requested to assess my behavior in relation to the above-mentioned protection issues.
By applying for this position, I give my consent for the Caritas Moldova Charity Foundation to process my personal data for the purpose of the recruitment process, including the collection, use, storage, and retention thereof.